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Just email the. It’s a lot more efficient than describing to them how to perform the find, etc. As long as the person receiving the Snapshot Link has access to the specified FileMaker solution and the proper credentials, the file will open and the settings will be restored. Credentials aren’t stored with a Snapshot Link so there is no concern with security. Since there is a script step that automates the saving of a Snapshot Link, it’s fairly easy to store a.
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Custom Serial Numbers in Filemaker Report Layout

Just email the. It’s a lot more efficient than describing to them how to perform the find, etc. As long as the person receiving the Snapshot Link has access to the specified FileMaker solution and the proper credentials, the file will open and the settings will be restored. Credentials aren’t stored with a Snapshot Link so there is no concern with security. Since there is a script step that automates the saving of a Snapshot Link, it’s fairly easy to store a.

Start by throwing up a Show Custom Dialog step asking the user for a name for their found set and store it in a global field. No error checking is performed for duplicate names, as this was covered in a previous article in this series called Saving a Found Set. If you’ve ever generated a PDF in FileMaker and saved it to a location on your hard drive from a value stored in a variable then this isn’t much different.

Start by declaring a variable for the path using the Get TemporaryPath function with a name and the. The temporary path is used since it is hidden from the user and deletes each time FileMaker is exited.

Navigate to the table storing the found sets, create a record and insert the Snapshot Link into a container field. The flip side of this technique is restoring the found set at a later time using the stored Snapshot Link. The part you don’t see in the script is the selection of the found set name from a popup menu. Otherwise, you might search for “John” and find both “John” and “Johnny”.

FileMaker searches text fields starting from the beginning of each word. Partial matches on a word are acceptable matches. The same is not true for number, time, date and timestamp fields which requires a match on the entire value. Once you’ve found the Snapshot Link record, set a variable to the temporary path and the file name, very similarly to the save script covered earlier.

The difference is the extension. Otherwise, you will get the path name along with the file name and your operating system probably won’t accept it as a file name. The name of the exported file doesn’t really matter since it is never seen by the user and is only used once.

I chose to use the name it was saved with but ultimately it could be called the same thing on every export. Finally, use the Export Field Contents script step to export the Snapshot Link to the variable location. You can open a file on the hard drive using the Open URL script step but, in this case, all you need to do is check the option to automatically open.

No need to make the technique anymore complicated that it has to be. OK, I give in. If you really want to open a file with Open URL, just precede the file path and name with “file: It could come in handy in a different solution.

For example: Open URL[With dialog: Off; “file: First, the Snapshot Link will open a new window in FileMaker and restore the found set and other settings. That’s fine but what I don’t like is the default window dimensions. The default window size is determined by the last closed window. In most cases, this will be fine but sometimes the window size is less than optimal. In order to get the new window sized properly, a second script has to be written. That’s right, it can’t be added onto the script that exports and opens the Snapshot Link because it would act on the window where the script was initiated.

Adjust Window [Resize to Fit] There is a second interface issue to consider, introduced by the window adjustment. If the layout preserved in the Snapshot Link is set to List View, the Adjust Window step with the Resize to Fit option will expand the vertical dimensions to fit the monitor. I prefer to keep my windows a consistent size throughout my solution so a couple more steps solve the problem.

The OnWindowOpen script trigger runs on every window that is opened but this should not be an issue. At least it’s not an issue for the solutions I design since I rarely use this script trigger.

Saving Find Criteria Preserving find criteria is no small feat. It requires complicated calculations, a looping script and in-depth developer knowledge about how FileMaker works.

This is going to be the meat of this article for more advanced developers. However, I should be able to explain it well enough so that anyone who has read the first three articles in the series will understand.

The basic idea behind saving find criteria is to loop through all the fields on the layout where the search was performed and then place them into a table for when they need to be restored. This is the easy portion of the script, requiring only a basic field loop with Set Field concatenation. The first part of this script is exactly the same as the Snapshot Link script, simply asking the user to name the found set. Next, the layout name is preserved in a variable so it can be saved towards the end of the script, along with the find criteria.

Modify Last Find is used next to reinstate the find criteria in find mode so it can be looped through and gathered into a return-separated list. I like to commit the records for no other reason than to start the loop at the same place each time.

It really makes no difference in how the script runs since it doesn’t matter on which field the loop starts. What ‘m trying to achieve is a standard order of concatenation for ease of identification. If I don’t commit the records, the field selected in browse mode will be the field selected in find mode and I’ll start looping ona different field each time.

Finally, I use Go to Next Field rather than specifying a field with Go to Field so it is a bit more adaptive to layout changes.

The loop is preceded with the storing of the first field name in a variable. There’s no option to exit after last field like there is with Go to Record and the exit after last option. Therefore, you need to make your own exiting feature. Inside the loop, a simple concatenation the field name and the field contents is performed to construct a return-separated list of all the fields on the layout.

Empty fields aren’t really needed in order to restore find criteria but I like to see a standard listing of fields each time. Just personal preference so feel free to insert an If statement to skip empty fields. The loop is exited once the script gets back to the starting field by comparing the variable with the start field to the active field name.

Why choose to store the find criteria in a return-separated list? The answer is simple. A developer has complete control over the composition of the contents of a field, allowing for adaptive scripting that adjusts to the fields on the current layout.

All other methods would require the definition of distinct objects to hold each piece of find criteria, leading to a solution that is static and inflexible. Once the loop exits, the script is much the same as the Snapshot Link version. The only difference are the the fields that are defined as text instead of container. This is also where the layout name is stored. This enables the script to work with multiple tables, allowing the script to return to the layout where the find was originally performed.

If the layout name is changed, this script will fail. If you’re concerned about this possibility, store the source table name so that a generic layout based on the table can be used for restoration.

This sounds a lot easier than it actually is. I do it in client solutions using strict layout and table occurrence naming conventions. If you are interested in this approach, take a look at the article titled Ultimate Find , also found on this blog. Otherwise, stick with the more straightforward layout storage. A stored layout name can change but so can a layout number. If you rearrange a layout on the layout menu, the number will change, unlike a layout ID. Unfortunately, there is no way to store a layout ID and then restore it as a layout.

Maybe there should be? Now for the more complex portion of this technique, restoring the find criteria. This requires some logic to pull apart the return-separated list and place the values into the correct fields. The beginning of the script is pretty easy, just locating the found set the user wants to restore. It’s really no different than the Snapshot Link script in this regard. Once the found set is located, the layout and find criteria are stored in variables. The script navigates to the layout stored in the variable and the magic begins.

The loop is pretty basic and no different than what was already programmed for the saving of the find criteria. Where it diverges is seen in the Set Field step. Before looking at the formula, notice that the Set Field has no target field specified. This allows the result of the Set Field to go to the active field or where the cursor is blinking. This makes the script adaptive without using the ugly step-child of Set Field Insert Calculated Result. The calculation in the Set Field is where the parsing sleight of hand occurs.

This makes it easier to program and explain. Starting with Criteria, the criteria from the variable is surrounded by returns. The reason for the additional returns is uniqueness. I want to store the criteria in standard return-separated format but when searching for a value, it’s important to find only what is being searched. For example, let’s say you are looking for the “City” field but the criteria “Felicity” is stored in the “First Name” field.

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This calculation provides a base 36 serial number, starting with numeric and then alpha, which will provide 1, These serial numbers will range from 01 (zero one) to ZZ. FileMaker Pro; All Versions; FileMaker Pro Advanced; All Versions. FileMaker Pro can insert a serial number into a field each time a new record is created or committed. This is primarily used for creating a. Hello! I am building a database and came up this little problem can help. The identification number is composed of 9 digits, the first 8 digits.

Change the auto-enter serial number settings manually The auto-enter serial number options are part of the definition of a field in FileMaker Pro. If this option is grayed out or otherwise not accessible, then the account name and password you are using to log into your file do not have the required privileges. Double click on the field that you want to change the options for.

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